Choose the new team laptops
Two quotes ready for review.
Task boards where columns are people
Whose desk is it on?
Know who owns the next move. Give every task a home, spot work that's waiting, and pass it on with the context intact.
Free for up to 3 people. No credit card required.
WhoseDeskExample workspaceGood work. Clear ownership.
A small team, moving together.
Dana2 open
Prepare the welcome pack
Priya1 open
Review the launch proposal
Dana → Priya
“Both quotes are attached. Pick the best fit and I’ll place the order.”
Every task starts with a clear owner.
- 1. Own it
- 2. Pass with context
- 3. Keep moving
Built for IT firms · agencies · clinics · studios · any team where work changes hands.
Free for up to 3 peopleNo card, no trial clock, no expiry.
One question answeredWhose desk is it on? Look at the board.
Set up in 2 minutesName the team, invite people, start passing.
Less chasing. More clarity.
Work changes hands.
The context shouldn't.
Handoffs
Pass it with the why
A handoff without context is a second conversation waiting to happen. Write the note as you pass, and it lands with the card.
That note becomes a permanent comment on the card — so in March, "why did this move?" is already answered.
Drift
See what's been sitting
Every card shows how long it has been on its current desk. Work can be well inside its deadline and still be quietly rotting.
Past a week it turns. One chip filters the board to just those — try it on the right.
Critical
Expiring SSL certificates on the client portal
12d
Review
Laptop refresh quotes — compare the three vendors
8d
Routine
Update the phone tree after the reception change
1d
Click the chip — the fresh card dims, live.
Memory & privacy
Decisions, pinned. Private work, private.
Mark a pass note as a decision and it pins to the top of the card, so "what did we decide?" survives the scroll.
Cards on your own desk can be private: teammates see only that something is there, and how long you have held it.
Simple pricing for work that keeps moving
Start free and stay free at three people. Nothing expires, and nothing asks for a card.
Free
$0 / month
Up to 3 people. The whole core product.
- Boards, passing and pass notes
- Comments, decisions and screenshots
- Audit log
- CSV import
Most popular
Team
$24 / month
Includes 5 active people, then $6 per additional person.
- Everything in Free
- Workspaces
- Slack, Google Chat and webhooks
- Push notifications
- Display boards
Business
$15 / person / month
For growing teams of 10+ that need stronger controls.
- Single sign-on with your own identity provider — Okta, Entra, Google Workspace. Optionally the only way in.
- Everything in Team
- Time tracking
- REST API access
- Priority support
Billing counts active people only. Deactivate someone and their seat stops billing immediately.
Need enterprise security or procurement?
Custom onboarding, user provisioning, contractual SLAs, security review and annual invoicing.
Contact enterprise sales
Frequent questions
Does the Free plan expire?
No. Up to 3 people, no time limit, no credit card. It includes the whole core product: boards, passing, notes, decisions, screenshots and notifications. When you invite a 4th person, you'll be asked to upgrade to Team.
Can we use our own single sign-on?
Yes, on Business. Point WhoseDesk at any OpenID Connect provider — Okta, Entra, Google Workspace, Auth0 — and your directory decides who gets in. Turn on enforcement and it becomes the only way in: sign-in links, passwords and the Google button are all refused for your organisation, so removing someone from your directory removes them from here.
You prove you own a domain by publishing one DNS record before it routes anywhere, which is what stops anyone else claiming your company's address. Plain Google sign-in is on every plan, including Free — bring-your-own-provider is part of Business.
How do I pass a card to someone?
Drag it onto their column on the web, or tap the card and choose a person on mobile. Add a note as you pass and it lands with the card as a permanent comment. Passing is assigning — there is no separate "assignee" field to forget.
Can I keep a card private?
Yes — on your own desk, open the card and tick Private. Teammates, including admins, see only "Private" and how long you've held it: no title, notes or attachments. Private cards can't be passed until you make them visible again. If you leave the team they become visible and move to Unassigned, and the toggle tells you that before you use it.
How does billing count people?
Paid plans bill per active person. Deactivate someone and their seat stops billing immediately — seats track your real team, not your history. Team is $24 per month for five active people, then $6 for each additional person. Annual billing is $240 for five, then $60 per additional person.
Is there a phone app?
Yes — iOS and Android, plus the site itself works well on a phone; add it to your home screen. Long-press a card in the app to pass it.
How do I delete my data or close my account?
Email hello@whosedesk.app from your account address and we'll confirm and delete. This one stays a human process on purpose.